Rules for Each Race Leg - Racers: Read this entire page, along with the link to your Race Leg.
| COMPETITIVE CLASS
| Division Name
2014 Elapsed Times (1st Place)
| Competitive Open Division (1-3 Women Allowed)
| Competitive Mixed Division (4+ Women per Team)
| Competitive Women Division (All Female)
| Corporate Division (*1)
| Car-Free Division (*5)
| Family Division (All Team Members must be Related)
| Masters Division (All Team Members must be 40+ by Race Day)
| Veterans Division (*2)
| High School Division (*3)
| Whatcom County Open Division (*4) (1-3 Women Allowed)
| Whatcom County Mixed Division (*4) (4+ Women Per Team)
| Whatcom County Women (*4) (All Female)
RECREATIONAL CLASS (Some equipment limitations, see each Race Leg for details)
| Recreational Open Division (1-3 Women Allowed)
| Recreational Mixed Division (4+ Women per Team)
| Recreational Women Division (All Female)
As a team captain, when you register you select which Division you will compete in. There are three of the divisions (Competitive/Recreational/Whatcom County) that have "sub divisions" based on age and/or gender.
When the registration is closed and the team rosters have been locked down, the teams registered in the Competitive, Recreational or Whatcom County divisions will each be separated into three sub divisions based on the age and gender of the members on their team.
These sub divisions will be:
*Open----(1-3 Women Allowed)
*Mixed---(4+ Women per Team)
(*1) Corporate: All team members must be employed by same employer or civic group.
(*2) Veterans: Combined ages or all racers have to be 385+ by race day.
(*3) High School: All team members must be in high school, any gender.
(*4) Whatcom County Teams: All team members must have either (a) lived in Whatcom County for at least 30 consecutive days immediately preceding race or (b) attended a Whatcom County high school, be under 23 years old & be on active duty in the military or be a full time student at an accredited educational institution.
(*5) Car-Free Teams: All racers, support team members, and all race equipment is transported to each race leg without the use of any auto, truck, or other motorized form of transportation.
To get exact finish times, add the above elapsed times to the 7:45 start time for the race. No division changes will be allowed after application is processed. Note: Each team may enter only one division on application.
Early bird deadline is May 1, at 5:00 pm. After this time a late fee will be applied to the entry fee. The final deadline is Tuesday, May 6th at 5:00 pm. There is a limit of 500 teams; applications turned in after the 500 team limit has been reached will be put on a waiting list in the order in which they are received and team captains will be notified if any space becomes available. Persons under 18 must have a parent or guardian sign their online or paper entry form. No entry form will be processed unless it is completely filled out.
REFUND POLICY: No refunds will be given unless there is a waiting list of teams over the 500 level that want to race. If a team is found from the Ski to Sea Waiting List that wants to take your place, then a refund will be given minus a $50 service fee.
WAITING LIST: The only way a team gets placed on the Waiting List is if: the race is full at 500 teams AND your team SUBMITS their application (NO PAYMENT IS NEEDED AT THIS TIME OF SUBMITTING YOUR APPLICATION).
Teams are moved off the Waiting List in the order of "1st come, 1st served". When a team that has already been Accepted informs Ski to Sea that they cannot race, a team from the Wait List will be contacted and asked if they want to be moved into the Accepted teams and race in 2015. If they do, then their credit cards will be charged the registration fee in effect at that time.
NOTE: Applications will be filed online, but not accepted until payment and signed hold harmless agreements from ALL team members have been verified. Paper applications are available from the Ski to Sea Office and carry an extra $50.00 administrative fee. Please pick up and return completed paper application to: Ski to Sea Race, Whatcom Events, 2227 Queen Street, #6 Bellingham, WA 98229. Phone (360) 746-8861 or Fax (360) 746-8862
All racers grant permission to all of the foregoing to use any photographs, motion pictures, records, or any other record of this event for any legitimate purpose and understand that their name will be listed in the results posted in media publications including but not limited online and newspapers. They further understand that one Timing Chip will be issued to the team and it is the responsibility of the team to ensure its return at the finish line of the event.
Substitutions must be made online by the team captain ONLY. All substitutions must be made by the end of race day (5/24) to have the correct name in the paper. There will be paper substitution forms at the race. It is the sole responsibility of the team captain to ensure that the correct names are submitted online.
Teams needing to make substitutions of team members must complete the substitution form (posted online at SkiToSea.com) and send to the Ski to Sea Race, Whatcom Events. All spaces (including survey questions) on entry form must be filled out clearly (print or type) for the substitution to be entered in the race.
ATHLETES NEEDING ACCOMMODATIONS
Athletes with disabilities are encouraged to participate in the Ski to Sea Race. Specialized or adaptive equipment and accommodation requests should be submitted by email to race officials at least 30 days prior to the race. Race officials will endeavor to accommodate all reasonable requests which will be reviewed on a case by case basis. Race officials reserve the right to refuse requests if they may negatively impact the safety of any participant, volunteer or spectator or give the athlete a special advantage over other racers.
All applications must be turned in by Tuesday, May 6th. These prices apply to online entries only. There will be a $50.00 administrative fee for all manual applications. Manual applications can be dropped off at the Whatcom Events, Ski to Sea office at 2227 Queen Street #6, Bellingham, WA 98229. Online payment must be debit or credit card, one payment per team.
The Ski to Sea Race is a relay race open to all persons 15 years or older. The relay consists of cross-country skiing, downhill skiing or snowboarding, running, biking, canoeing, mountain biking and sea kayaking. A team will consist of one person for each leg of the race, except for the canoe leg (2 paddlers per canoe). A person may compete on only one team, and in only one leg of the race. A team will be disqualified if one or more of the race legs are not completed. However, remaining race legs may be completed and times will be recorded. The Ski to Sea Race does not allow individuals to complete all the legs of the race, as in Iron Man and anyone found competing in more than one leg of the race will be removed from the course. The Committee reserves the right to disqualify any team who does not abide by established race rules or whose equipment is deemed to be unsafe for the event in which the person is entered. A team may also be disqualified if any team participant or affiliate displays unsportsmanlike conduct or brings illegal equipment into the exchange points.
The race will begin at 7:45 am at Mt. Baker Ski Area. Racing bibs will be color coded between Competitive and Recreational Divisions A wristband must be passed between teammates at each leg exchange of the race. A team will be disqualified if it does not finish the race with its team wristband. All participants must wear a bib designating the team number with the number clearly visible. For the safety of all participants, based on the judgment of the course monitors, if sufficient forward progress has not been made the racer will be disqualified and removed from the course. Any discrepancies will be addressed by the Race Committee. Decisions are final the day of the race.
TEAM RACE PACKETS
Team Race Packets MUST be picked on the days listed below.
Location: TBA - If you have any questions please contact us at (360) 746-8861.
- Friday, May 22, from 10:00 AM - 6:00 PM
- Saturday, May 23 from 11:00 AM - 3:00 PM
It is important for all racers to show their bib numbers when crossing the exchange areas. Timing of individual legs may vary based upon exchange area layout. Therefore, personal time kept by racers may not correspond with official results.
CHIP TIMING FOR 2015
- Each team will be assigned one timing chip that will be included in and picked up with their race packet. This chip is associated with your team bib number and cannot be switched with any other chip. This timing chip is to be treated as if it were a baton, by being passed from one team member to the next during the event. NO CHIP—NO TIME.
- A Chip Timing test will be made during Race Packet pickup.
- The team member participating in the Cross-Country Ski leg will wear the chip. Each racer should secure the chip on their being (preferred method is on your wrist) in a way where it will not be lost. Team Members are responsible for securing the chip in a manner suitable for their leg of the race. If you flip in the river, your chip should be ATTACHED to you and not sinking to the bottom because it was loose in the canoe.
- Once a team member finishes their leg of the race, there will be a finish line and a chip timing trigger area clearly marked with orange cones. As you cross the finish line of your leg you should have the chip in your hand, ready to pass to your next TEAM MEMBER. This year there will be no need to stoop while passing the chip. The chip sensors will be set up so that participants will be able to proceed through the timing gate normally. It is your responsibility to make sure your chip is recorded and passed off to your Next Leg Team Member. For information about how chips are handed off at each leg, see details of race legs. Check your Racers Information Packet for up-to-date Chip Timing information.
- The last team member must return the timing chip after they cross the finish line in Marine Park. There will be volunteers to collect the timing chips. The timing chip is the responsibility of the team.
COMPETITION PROTEST PROCEDURE & RULES
Upon completion of his/her venue (leg) of the race, the racer has fifteen (15) minutes to notify the designated race official at the exchange area of his/her intent to protest and to request an official protest form. A protest may only be made by and against racers in the same venue (leg).
The official protest form will require information regarding the incident including witnesses for verification by the Ski to Sea Race Committee. The protester will be required to fill out the official form and turn it in to the Ski to Sea Race Protest committee with a $20 fee at the finish area (Marine Park) within thirty (30) minutes after the completion of the race by their team.
A quorum of the Ski to Sea Race Committee will be responsible for the final decision regarding any protest, including any notification by race officials or race monitors who have documented violations of race participant and those not specified in the race guide. Upon completion of the review, the $20.00 will be forfeited to the Ski to Sea Race if the protest is denied or refunded if it is upheld. The Protest Committee’s decision is final and unsportsmanlike conduct by any race team or their affiliates will disqualify that team from the race.
GENERAL INSTRUCTIONS / ONLINE REGISTRATION
Team Captains must go to www.SkiToSea.com
Follow the link for the Ski to Sea Registration and create a team. Team Captains select the Division they would like to compete in and invite their team members to join. All team information must be completed on-line before you can submit the application. No refunds.
Ski to Sea Race - Captains are the first to register so that a team name can be created. Once the Team Captain has registered, he/she should create a TEAM then add the racers to race application using the Online Registration system.
The Team Captain is responsible to pay the registration fees for the entire team at the time the application is submitted. A Team number will be assigned after your application is accepted. Prior to race day the team captain and all team members must acknowledge the hold-harmless release forms online.
TEAM CAPTAIN RESPONSIBILITIES
The Team Captain will either:
- pay for either the entire team of 8 racers (if they are a non-participating Captain OR
- pay for themselves only and require the additional 7 racers to pay their own way OR
- pay for between 0-7 racers, if they are part of the team.
||As of 5-1-14
|Fee per Racer
|Corporate Fee per Racer
Online registration is strongly encouraged. Paper registration forms dropped off at the Ski to Sea offices will be charged an administrative fee of an additional $50.00.
One Timing chip will be issued per team. This chip is to be passed from one team member to the next. Lost chips are the responsibility of the team. It is the Team captain’s responsibility to give the chip to his or her team’s Cross Country Skier prior to race day.
The Ski to Sea Race Committee would like to thank each racer for their participation in the 2013 Ski to Sea Race. Each year, you, the participants, have made the race an exciting and growing success. Although the race is produced by Whatcom Events, it would not be possible without the hundreds of volunteers and law enforcement officers that make the Ski to Sea experience happen. These volunteers go out of their way to provide you with the finest and safest racing environment possible. They appreciate knowing that you had a good Ski to Sea race experience.
PLEASE REMEMBER: ANY TEAM MEMBER THAT EXHIBITS UNSPORTSMANLIKE CONDUCT OR FAILS TO FOLLOW THE INSTRUCTIONS OF ANY RACE VOLUNTEER OR OFFICIAL IS SUBJECT TO DISQUALIFICATION FROM THE RACE. WE WOULD LIKE TO ASK THAT YOU TREAT ALL OF THE VOLUNTEERS WITH THE RESPECT AND APPRECIATION THEIR EFFORTS DESERVE.
Thanks for your cooperation and GOOD LUCK TO ALL TEAMS!
-The Ski to Sea Race Committee